Free tool 03

Event Quote Builder

A defensible event quote is your costs plus your margin, not a number pulled from the air on a phone call. Enter the event and your real cost basis; get your floor and a quote to start from. It is a starting point built from your inputs, not a market rate. Everything runs in your browser.

The event

Guest countDrinks per guestyour planning assumption; replace it with your own actuals after each eventService hours

Your cost basis

Cost per drink ($)from the drink cost calculatorStaff working the eventLoaded labor rate ($/hour)what an hour must earn, including your ownNon-service hours per personprep, drive, setup, teardown, commissary returnRound-trip milesVehicle cost per mile ($)the IRS standard mileage rate at irs.gov is a reasonable all-in sanity checkMonthly overhead ($)insurance + commissary + permits + phone + softwareEvents per monthbe honest; fewer events means each must carry more overheadMargin (%)your profit and risk buffer above the floor

Your quote, assembled

Estimated drinks: 120
Consumables: $150
Labor (6.5h x 2 staff): $325
Travel: $28
Overhead share: $150
Event floor: $653
Quote at 35% margin: $882
Per guest equivalent: $8.82

Below the floor, this event costs you money on your own inputs. The quote is a starting point for your package pricing, not a market rate, a recommendation, or an income claim.

The quote wins the date. The kit wins the calendar.

The Coffee Cart Launch Kit pairs this math with the quote sheet, booking agreement checklist, outreach scripts, and deposit policies that turn inquiries into deposited dates. $149 once, 30-day money-back guarantee.

See the Launch Kit Back: budget the launch